Cleardue reads every invoice and remittance, matches it to your ERP, applies your policies and posts it. Payables and receivables on one AI engine, with a reason behind every decision.
| Item | Qty | Price | Amount |
|---|---|---|---|
| Nitrile gloves, case | 40 | 18.50 | 740.00 |
| Pipette tips, rack | 120 | 6.25 | 750.00 |
| Freight | 1 | 64.00 | 64.00 |
| Your invoice | Billed | Paid |
|---|---|---|
| INV-20931 | 12,400.00 | 12,400.00 |
| INV-20944 | 9,860.50 | 9,860.50 |
| INV-20950 | 4,500.00 | 4,050.00 |
Short pay: 3 cartons damaged in transit
What Cleardue did
Connects to the systems finance teams already run
Most finance teams run one tool for bills and another for collections, each reading documents its own way. Cleardue runs both on the same document AI, policy engine and audit trail, so what it learns on one side makes the other sharper.
Every bill you owe, from inbox to payment.
Shared by both sides, configured once.
Every dollar you are owed, from bill to bank.
High-confidence invoices go from inbox to posted voucher without a person touching them. Everything else lands in one review queue with the reason already written.
Shared inboxes, uploads, supplier portal, EDI and scanned mail.
Header, lines, tax and terms from native PDFs, scans or handwriting.
The right supplier and remit-to, even across thousands of near-duplicates.
Two-way and three-way against live PO and receipt data.
Your policies, tolerances and coding rules on every line.
Voucher created in your ERP and scheduled for payment.
Cleardue pulls purchase orders and receipts from your ERP and compares every invoice line. Price and quantity tolerances follow your rules, by percent, by dollar amount or whichever is lower.
| Line | PO | Received | Invoiced | Result |
|---|---|---|---|---|
| Nitrile gloves, case | 40 @ 18.50 | 40 | 40 @ 18.50 | Matched |
| Pipette tips, rack | 120 @ 6.10 | 120 | 120 @ 6.25 | +2.5%, in tolerance |
| Centrifuge tubes | 60 @ 9.00 | 40 | 60 @ 9.00 | Held: 20 not received |
Upload your finance policies as they are written. Cleardue drafts each one as a plain-language rule, your team approves it, and every flag it raises cites the policy section behind it. When a policy changes, you edit one rule, not a script.
Supplier invoices submitted against a purchase order may include only goods and services listed on that order. Travel, meals or other expenses not on the order must be submitted separately and follow the reimbursement policy.
Accounts Payable Policy, section 4.2
When
A PO invoice contains a line for travel, meals or lodging that has no matching PO line
Then
Hold the line, notify the supplier contact and route to AP review
"Technician travel, 2 nights" for $412.18 has no match on PO 4500217761. Policy 4.2 requires expenses to be submitted separately.
Illustrative distribution. Your actual rates depend on supplier mix and are measured during calibration.
Every extracted field carries a confidence score. Set thresholds globally, by supplier or by field, and start conservative. As reviewers correct the edge cases, the model learns your suppliers and more invoices clear on their own.
The invoice sits beside the extracted fields. Low-confidence values are highlighted, the reason for every exception is stated in plain English, and reviewers fix and post without leaving the keyboard.
Two active suppliers share this name. The remit-to address matches the second record, which was updated on 08/02/2026.
Outlook and Gmail inboxes, drag-and-drop upload, supplier portal, EDI and cXML, plus managed scanning for paper mail.
Multi-page, multilingual, foreign currency, handwritten, utility bills and credit memos.
Bank detail changes verified out of band, duplicate detection and supplier risk signals before any money moves.
Keep approvals in your ERP, or route in Cleardue by amount, fund, account, supplier type or grant.
ACH, virtual card, check and wire through your bank or our payment partners, with positive pay files.
W-9 capture, TIN fields and payment classification kept in step with every voucher.
The same document AI that reads supplier invoices reads customer remittances. Payments land on the right invoices, short pays become cases, and your collectors spend the day on accounts that need them.
Cleardue pairs bank deposits with remittance advice from email, lockbox files and customer portals, then applies each payment across the open invoices it covers.
| Customer | Past due | Oldest | Risk | Next step |
|---|---|---|---|---|
| Pine Ridge School District | $48,120 | 74 days | High | Call the business office |
| Carroway Freight Lines | $19,605 | 41 days | Medium | Second reminder sent |
| Meridel Foods | $7,240 | 18 days | Low | Promise to pay 09/30 |
Cleardue scores each account on payment history, balance and dispute activity, then builds the day's worklist. Reminders go out on the schedule you set, in your voice, and stop the moment a payment or dispute arrives.
Generate invoices from ERP billing data, deliver by email, portal or EDI, and track when they are opened.
Customers view statements and pay by ACH or card. Card data stays with PCI DSS-validated processors.
Every short pay becomes a case with an owner, reason code, evidence and a deadline.
Credit limits, holds and early warnings based on how each customer actually pays.
Campus departments, agencies or business units bill and track their own receivables under central controls.
Expected receipts and scheduled payables side by side, updated as documents arrive.
Auditors and controllers can open any invoice or payment and see exactly what the AI read, how sure it was, which rule it applied and who touched it after. Nothing is a black box.
Live dashboards for AP and AR, self-service reports, and a governed data feed into Power BI, Tableau or your warehouse.
Share of invoices posted with no human touch, by supplier and channel.
Receipt to posted voucher, with exceptions broken out by cause.
DSO and collection effectiveness by customer segment.
Payments applied without manual matching, and the ones that were not.
Sample trend lines for illustration.
Cleardue reads suppliers, customers, POs, receipts and chart of accounts from your ERP and writes back vouchers and cash receipts. Real-time APIs where you want speed, scheduled files where you want volume.
Suppliers, customers, POs, receipts and chart of accounts in. Vouchers and cash receipts out.
Use the iPaaS your IT team already governs.
Invoice inboxes and single sign-on.
Governed data feeds for your BI stack.
All product names, logos and brands are property of their respective owners and are shown only to indicate compatibility. Use does not imply endorsement or partnership. Integration scope is confirmed per system version during discovery.
Finance data, supplier bank details and personal information deserve a platform that expects scrutiny. Cleardue is designed to pass it.
Hosted, processed and backed up in US regions, with documented recovery time and recovery point objectives.
Dedicated single-tenant or multi-tenant SaaS. Affiliated campuses or agencies can run separate tenants under one agreement.
SAML 2.0 and OIDC single sign-on with MFA, SCIM provisioning, and role-based access down to department and field.
TLS 1.2 or higher in transit, AES-256 at rest, with customer-managed keys available on dedicated tenants.
Your documents train only your models. Any third-party model runs in US regions under contract terms that bar retention and reuse.
Built against WCAG 2.2 AA and Section 508, with an Accessibility Conformance Report for procurement.
Attestations and reports are shared under NDA as part of your security review.
High invoice volume across hundreds of departments, sponsored research and a hard June 30 close.
Fund accounting, public records retention and spending that has to stand up to scrutiny.
Tens of thousands of suppliers, contract pricing to verify and payer remittances to reconcile.
Several ERPs, several currencies and a controls team that needs one view.
Small AP teams, board-driven budgets and many schools buying independently.
Restricted funds, multiple funders and every dollar needing a clear trail.
Most teams go live on PO invoices first, where matching makes quick wins easy, then extend to non-PO invoices and receivables. Every phase is planned around your fiscal year-end close.
ERP interfaces, invoice inboxes, single sign-on and your policy documents.
Train on your supplier layouts and history. Draft rules from your policies and approve them with your team.
Two-way and three-way matching in production, thresholds set conservatively and raised as accuracy is proven.
Non-PO coding, departmental routing and approvals, then cash application and collections.
Train-the-trainer and administrator sessions, in person or virtual, with role-based guides for every user.
Defined severity levels and response targets, hypercare after each go-live, and a 24x7 option for critical issues.
Paper mail scanning and a managed exception desk if you want invoices handled end to end.
No. Your ERP stays the system of record for suppliers, customers, purchase orders and the general ledger. Cleardue does the reading, matching, checking and routing, then writes vouchers and cash receipts back to it.
Yes. Payables and receivables are licensed as separate modules on the same platform. Turning on receivables later reuses your integrations, policies and trained models.
Yes. Many customers keep existing ERP workflows and let Cleardue handle everything before the voucher is created. If you would rather route approvals in Cleardue, rules can use amount, fund, account, department, supplier type or grant.
Scan them yourself into a watched folder or inbox, or redirect mail to our managed scanning service. Either way they enter the same pipeline as digital invoices.
Your documents and corrections improve models that serve only your organization. They are never used for other customers or shared models. You own your data and the outputs generated from it.
Custom, based on annual document volume, the modules you use and your tenancy choice. AI processing is included, not billed separately.