Every room, every asset,
every dollar of the capital plan.
Provisio runs the full lifecycle of healthcare equipment planning: planning and budgeting through procurement, implementation, and lifecycle management. One source of equipment truth for clinical, facilities, procurement, engineering, and finance teams, across every project and every facility.
Built for hospitals, health systems, and the planning teams that deliver their projects.
organizations worldwide
Most equipment plans still live in a spreadsheet.
Room lists sit in a dozen workbooks across a dozen inboxes. Nobody is certain which revision the contractor is building to.
Estimates age quietly. Escalation, scope changes, and reuse decisions surface late, when the remaining options are expensive.
Clinical, facilities, and procurement review in email threads. Approvals stall, and the procurement window closes.
The equipment lifecycle, end to end.
Each stage inherits the data from the one before it. The room list you approve becomes the budget, the budget becomes the purchase plan, and the purchase plan becomes the asset record you manage for the next fifteen years.
Plan
- Room-by-room equipment allocation
- Space, room, and facility data
- Standard room and project templates
Budget
- Cost estimation and forecasting
- Escalation modeling by delivery date
- Reuse versus replace decisions
Procure
- Procurement planning by package
- Purchase order and delivery tracking
- Approvals with a full audit trail
Implement
- Schedules, milestones, and dependencies
- Workflow automation and handoffs
- Installation and commissioning status
Manage
- Asset records passed to operations
- Lifecycle and replacement planning
- Reuse pool for the next project
Plan one room well, then repeat it everywhere.
Build a standard room type once, govern it through review, and apply it across every matching room in the portfolio. When the standard changes, every project inherits the change and every deviation is flagged for approval.
- Standard equipment libraries. A governed catalog of approved products, specifications, and clinical equivalents, with revision history.
- Room and project templates. Reusable room types and full project scaffolds, so a new tower starts from your standards rather than a blank sheet.
- Existing asset reuse. Survey what is already in service, mark it for relocation or replacement, and carry the decision through to budget.
- Governance workflows. Deviation requests, value engineering options, and clinical sign-off recorded against the room, not in an inbox.
Procedure Room, Type A
Applied to 14 rooms across 3 facilities. Last change: monitor standard updated.
1 deviation pending review. Room 2.104 requests a non-standard warming cabinet. Routed to clinical standards committee.
Know the number before the market moves it.
Estimate at the line level, roll up by room, department, project, and program, and model escalation against the date equipment actually arrives. Every change is versioned, so the variance conversation starts with evidence instead of opinion.
Estimation
Line level costing with your own historical pricing, allowances, and contingency rules.
Escalation modeling
Apply rates by category and delivery window to see the cost of a slipped date before it slips.
Forecasting
Track approved, committed, and forecast positions against the plan, continuously.
Reuse economics
Quantify the saving from relocating existing assets and carry it into the approved budget.
One view across every project and every facility.
Program leadership sees status, budget position, and risk across the whole capital portfolio without waiting for a monthly deck. Project teams see only what they own. Everyone works from the same record.
- Configurable dashboards. Build the view each role needs: clinical readiness, procurement exposure, delivery schedule, or budget variance.
- Executive reporting. Board ready summaries generated from live data, exportable on the schedule your governance cycle runs on.
- Milestones and workflow. Schedule dependencies, automated handoffs, and alerts when a long lead item threatens the activation date.
- Audit trails. Every approval, price change, and specification edit attributed to a person, a role, and a timestamp.
Everything the planning office actually needs.
Provisio is a single platform rather than a set of point tools, so the data entered once in planning carries all the way through to the asset register.
Planning and portfolio
- Enterprise equipment planning and portfolio management
- Room-by-room planning and allocation
- Multi-project and multi-facility management
- Space, room, and facility data management
- Reusable project and room templates
Catalog and standards
- Equipment catalog, inventory, and specification management
- Standard equipment libraries
- Governance and deviation workflows
- Existing asset reuse and lifecycle management
Budget and cost
- Budget planning at line, room, and program level
- Cost estimation and forecasting
- Escalation modeling by category and date
- Variance tracking against approved budget
Procurement and delivery
- Procurement planning by package and vendor
- Purchase tracking through to delivery
- Project scheduling and milestones
- Workflow automation and handoffs
Collaboration and control
- Role-based collaboration and permissions
- Structured approvals and sign-off
- Full audit trails on every change
- Configurable dashboards and executive reporting
Data and platform
- Import and export utilities, bulk data management
- API-based integration with enterprise systems
- Cloud deployment with backup and disaster recovery
- Training, onboarding, implementation, and support
What changes once the plan lives in one place.
The gain is not a better spreadsheet. It is a shorter path from clinical intent to installed, commissioned equipment.
Faster capital project delivery
Planning, approval, and procurement run in sequence without rekeying data between teams.
Tighter budget control
Accurate estimates, modeled escalation, and live variance replace end-of-quarter reconciliation.
Standardized equipment selection
Governed libraries reduce variation across sites, which simplifies training, service, and supply.
Genuine cross-functional collaboration
Clinical, facilities, procurement, engineering, and project teams work on one record with clear roles.
Real-time visibility
Dashboards and reporting show project and portfolio status the moment leadership asks for it.
Fewer risks, errors, and delays
Long lead items, missing approvals, and specification conflicts surface while there is still time to act.
Scalable and secure operations
One tenant supports many facilities, many programs, and the security posture your organization requires.
Fits the systems you already run.
Provisio connects through documented APIs and structured import and export, so equipment data moves between planning, finance, procurement, design, and operations without manual re-entry.
Push approved budgets, commitments, and capitalized asset records into the system of record.
Hand off requisitions and receive purchase order and delivery status back against each line.
Transfer commissioned assets with location, warranty, and service data at project handover.
Keep room and equipment data aligned between the model and the equipment plan.
Sync milestones and dependencies with the master schedule your program already uses.
Single sign-on and directory driven provisioning so access follows your existing policy.
Feed governed datasets to your analytics platform for enterprise level reporting.
Import legacy equipment lists, mass update specifications, and export at any level of detail.
Built to pass your security review.
Cloud deployment with independently audited controls, covering the safeguards healthcare organizations expect from a system that touches capital, patient environment, and asset data.
Access control
Role-based permissions down to project, facility, and field level, with single sign-on support.
Encryption
Data encrypted in transit and at rest, with key management handled at the platform layer.
Auditability
Immutable change history across specifications, budgets, and approvals for governance review.
Backup and recovery
Scheduled backups with a documented disaster recovery approach and defined recovery objectives.
Availability
Monitored infrastructure with capacity to scale across large multi-facility programs.
Compliance posture
SOC 2 Type II audited, ISO 27001 certified, and HIPAA compliant. Reports and current scope are shared under NDA for your security review.
One record, six perspectives.
Confirms that the equipment in each room supports the care model, and signs off on the room list.
Holds space and room data, tracks infrastructure requirements, and coordinates installation.
Packages the plan into sourcing events and tracks orders through to delivery.
Assesses existing assets for reuse and receives the commissioned asset register.
Owns the schedule, the milestones, and the dependencies between equipment and construction.
Approves budgets, monitors commitment against plan, and reports capital position to the board.
Implementation, not installation.
Discovery and data migration
We map your current process, then load existing equipment lists, standards, and asset inventories into the platform.
Configuration and standards setup
Roles, approval workflows, room templates, cost structures, and integrations are configured to your governance model.
Training and onboarding
Role-specific training for planners, clinical reviewers, procurement, and executives, with documentation your team keeps.
Ongoing product support
A named support path, release updates, and periodic reviews as your project portfolio grows.
Before the demo.
Can we bring our existing equipment lists into the platform? +
Yes. Import utilities handle spreadsheets and structured exports from legacy tools, and bulk editing lets you clean and standardize the data once it is loaded. Migration is part of the implementation process rather than something you do alone.
How does the platform handle multiple facilities and programs? +
Projects roll up into programs and portfolios. Standards and libraries are shared at the enterprise level while each project keeps its own room lists, budgets, and schedules. Permissions determine what each user sees across the structure.
Does it replace our ERP or procurement system? +
No. Provisio is the planning and equipment system of record. It hands approved requisitions to procurement, sends budget and asset data to finance, and receives status back through APIs, so each system keeps doing what it does best.
How is escalation modeled? +
You set escalation rates by equipment category and time period. The platform applies them against the expected delivery date of each line, so a schedule change immediately shows its cost impact rather than surfacing at reconciliation.
Can external consultants and planners use it with us? +
Yes. Equipment planners, architects, and construction partners can be given scoped access to the projects and rooms they work on, with every action recorded in the audit trail.
Can the platform be branded and configured for our organization? +
Yes. Terminology, workflows, approval structures, dashboards, and branding are configurable, and the platform can be deployed to match your naming and governance conventions.
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What happens next?
- We review your requirements
- Strategy call with experts
- Clear roadmap & estimate
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- Enterprise Grade Delivery
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