Summer Leadership Institute
events.district.org/sli
Sessions
20
Tracks
4
Every event your district runs, on one platform.
Rostra takes a professional learning day, a county conference, a vendor expo or a community meeting from the first registration form through badge printing, attendance records and the journal entry your finance office posts. Your administrators configure all of it. No vendor ticket required.
- Registration types
- 5 types
- Card and ACH gateway
- CyberSource
- Finance system path
- eFinancePlus
- Deployment
- Browser only
Pick a registration type
Form, fee and approval path update live
Individual registration
form/ind-01
Fields on this form
Approval path
Charge handled as
Every field, rule and approval step above is built in the form designer by your own staff. The five types can run on one event or on five separate branded pages.
A twenty seat breakout and a four hundred seat conference run on the same system
Breakout workshops Room capacity, seat holds and a waitlist that promotes itself. 
Multi day conferences Concurrent tracks, speaker logistics and certificates at the close. 
Community and vendor events Exhibitor booths, sponsor tiers and walk-in registration at the door.
Everything an event needs, in one place
Most teams run events on a registration tool, a spreadsheet, a payment portal and a printer, and spend the week afterwards reconciling all four. Rostra keeps one attendee record from the form they filled in to the certificate they download.
Showing all features.
Registration and event pages
One platform, a separate front door for every event
A summer leadership institute and a Saturday family engagement fair should not look like the same website. Each event gets its own page with its own logo, colours, header image, copy and policy text, published on your domain and owned by the team running that event.
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Independently managed pages
Delegate a page to a school, department or committee. Permissions keep each team inside its own event.
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Conditional forms
Show a purchase order field only when the payer is a district, or an accessibility question only when a session is selected.
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Approval routing
Route by cost, registration type, school or funding source. Approvers act from email or from the queue.
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Attendee records that persist
One profile per person across every event, carrying history, credits earned and communication preferences.
New Teacher Onboarding
events.district.org/onboarding
Cohorts
6
Contact hours
18
County Vendor Expo
events.district.org/expo
Exhibitor booths
64
Sponsor tiers
4
Registration forms
3
Scheduling, sessions and tracks
Concurrent sessions, without the spreadsheet
Build the agenda by track, set room capacity, and let attendees hold a seat when they register. Capacity, waitlists and conflicts are checked as the schedule is built, not the week before.
Filter the grid to see how tracks are separated
Time
Leadership
Instruction
Operations
Technology
Speakers
Speakers hold their own profile, upload a headshot and bio, confirm session times and post handouts. Their schedule updates when yours does.
Exhibitors
Booth selection, staff badge allocation, insurance documents and electrical requests all sit on the exhibitor record.
Live sessions
Polls, moderated questions and shared notes run inside the session so facilitators keep one screen open, not four.
Check-in, badges, attendance and certificates
The morning of the event, at the door
Scan a code from a phone, search by last name, or register a walk-in on the spot. The badge prints, the attendance record opens, and the room count moves. Try it.
Door 2, main atrium
Summer Leadership Institute, day 1
Checked in
184
Badges printed
184
Currently on site
171
Arrival log
Badge, printed on arrival
Certificates issue themselves
Session scans roll up into a contact hour total. When an attendee meets the rule you set, the certificate generates with their name, hours and the event details, then goes out by email and lands in their profile for later download.
Payments, invoicing and finance integration
Money moves from the registration form to your ledger
Registrations create a receivable the moment they are submitted. Card and ACH payments clear through CyberSource. Purchase orders become invoices. Everything reconciles to a single batch your finance office can post to PowerSchool eFinancePlus.
Invoicing
Issue, adjust, credit and void invoices against a registration. Reminders go out on the schedule you set.
Financial reports
Build reports across payments, refunds, receivables and registrations, then save and share them with your team.
Open integration
REST API with scoped keys, webhooks on payment events, and scheduled exports over SFTP where a file is preferred.
Card data handling
Payment pages are hosted by the gateway so card numbers stay out of Rostra. Designed to support a PCI DSS SAQ A scope.
Dashboards, reports and exports
Answers before the meeting, not after it
The same data serves three different readers. The coordinator watching today's numbers, the cabinet reviewing the season, and the business office closing the books.
Operational view
Illustrative figures from a sample event
Registrations received by week
CSV Excel PDF Scheduled email API
Any view on this page exports in these formats, with the filters you applied still in place.
Built for the phone in the hallway
Attendees register, view their agenda and show their code from a browser on any device. Staff check people in, look up a record and read dashboards from the same phone.
Your data stays yours
Full extracts of registration, attendance and financial records are available on demand or on a schedule, in open formats, without a service request.
Standard and custom reports
Start from a packaged report, change the columns, filters and grouping, then save it as your own and set it to run each Monday.
Communication and engagement
Keeping people informed, then finding out how it went
Announcements, reminders and changes reach attendees on the channel they chose. Surveys go out before and after, and the results attach to the event record where the next planning committee will actually find them.
Notifications
Send by event, session, track or registration type. Trigger on a schedule, on approval, on payment or on a room change.
Surveys
Build pre-event and post-event forms, send them to the right segment, and read the results by session and by presenter.
Networking
Opt-in attendee directory, direct messages and interest matching, with an administrator switch for events where it is not appropriate.
In-session interaction
Live polls, moderated question queues and shared notes, with the responses saved to the session for the report afterwards.
Self-service configuration
Changes your team makes on a Tuesday
The measure of a platform is what happens when a deadline moves or a new fee category appears. In Rostra those are settings, edited by an administrator, taking effect immediately. Vendor involvement is for the things that genuinely need it, such as a new integration endpoint.
- Forms, fields, validation rules and conditional logic
- Approval routing, roles and permission sets
- Fee schedules, discount codes and refund rules
- Page branding, badge layouts and certificate templates
- Email content, notification triggers and sending windows
- Account codes, report definitions and export schedules
Settings, registration rules
Saved 2 minutes ago
Close registration
Applies to all types except walk-in
14 Jun, 17:00
Purchase orders accepted
Group, sponsor and exhibitor types
Waitlist full sessions
Promotes automatically when a seat opens
Attendee networking directory
Off for events with students present
Certificate rule
Minimum contact hours to qualify
4.0 hrs
Nightly finance export
Batch delivered to eFinancePlus
23:30 CT
Security and accessibility
Built for the data schools hold
SOC 2 aligned controls
Access management, change control, logging and supplier review are operated against the SOC 2 Trust Services Criteria. We share our current report on request.
Card scope kept narrow
Card entry is hosted by the gateway. Rostra stores gateway tokens rather than card numbers, which is designed to support a PCI DSS SAQ A scope for your district.
Student and staff data
Where student information is present, our terms address FERPA obligations along with data ownership, retention and deletion if you leave.
WCAG 2.1 AA target
Public registration pages, attendee views and administrative screens are built and tested against WCAG 2.1 level AA, because a registration form that excludes people is not a registration form. A current VPAT is available.
Implementation
From kickoff to your first live event
- 01
Discovery and account structure
Event inventory, registration types in use today, fee categories, chart of accounts and the approval chains each department follows.
- 02
Configuration and branding
Forms, workflows, page templates, badge and certificate layouts, built alongside your administrators so they can maintain them afterwards.
- 03
Gateway and finance connection
Gateway setup and test transactions, then the finance export mapped to your fund and account structure and checked with the business office.
- 04
Pilot event
A real event runs end to end, including door check-in and badge printing, with our team present on the day.
- 05
Handover and training
Administrator and coordinator training, documentation for your intranet, and a named support contact.
Questions people ask before they switch
Does the platform work with CyberSource specifically?
Yes. CyberSource is a supported gateway for card and ACH, using hosted payment pages and tokenised references so card data does not enter Rostra. Your existing merchant account and account codes are used, and refunds and voids are initiated from the registration record. Other gateways can be connected where a department already has one in place.
How does the eFinancePlus integration actually work?
Rostra produces a reconciled daily batch of receipts, receivables and journal entries, coded to the fund, account and project structure you supply during implementation. Delivery is by secure API where available, or by scheduled encrypted file transfer in the layout your finance team specifies. The mapping is validated against a test period before the first live posting.
Can several teams run their own events at the same time?
That is the normal case. Each event has its own page, forms, fee schedule, workflows and team. Permissions scope a coordinator to their own events while district administrators retain a consolidated view across all of them, including combined financial and attendance reporting.
What do we need on site to check people in and print badges?
A browser on a laptop, tablet or phone. Camera scanning works without extra hardware, and handheld scanners are supported where you already own them. Badges print to standard label and card printers, and a queued mode keeps the line moving if the venue network is unreliable.
How much of this can we change ourselves?
Everything listed in the configuration section is administrator editable, including forms, workflows, fees, branding, badge and certificate templates, notifications, roles and report definitions. We expect to be involved when you add a new external integration or need a change to the finance export layout.
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