IMS System

Institute Management System
All-in-One Automated Platform

Replace manual processes with a unified system for student records, batch and class scheduling, attendance, fee management, tests, assignments, and study materials. Designed for multi branch institutes, IMS brings audit-ready processes and faster decision making.

Trusted by coaching centers and institutes across multiple regions. Rapid onboarding and assisted migration available.

Multi-branch ready

Role based access

Quick data migration

We will respond within one business day. No credit card required.

Why manual systems fail

Manual tracking creates delays, increases errors, and makes audits costly. IMS centralizes processes, replaces paper and spreadsheets, and enables accurate reporting and faster reconciliations.

Student Records

Student data split across spreadsheets causes duplicate records and missed follow ups. IMS consolidates profiles with full audit trails and document attachments to eliminate data fragmentation.

Complex Fee Workflows

Different fee structures across batches make reconciliation slow and error prone. IMS standardizes fee rules, supports PDCs, and produces detailed receipts for each transaction for easier audits.

Attendance and Follow Up

Attendance taken on paper forces manual updates and parent follow ups. With IMS, teachers mark attendance digitally and parents receive automated, timely notifications to improve retention.

Core Modules and Capabilities

Modules built to streamline operations: student management, batch scheduling, attendance, fee processing, tests, and study material. Each module includes audit logs, role control, and reporting to meet institute needs.

Student Management

Full profile management with contacts, documents, education history, and batch assignments.

Manage student profiles, documents, and enrollment history – all from one secure record.

Batch & Class Management

Create batches, assign teachers and schedules with calendar sync.

Easily schedule classes, assign teachers, and manage batch fees.

Attendance Management

Quick attendance, auto reports, and exception alerts with mobile support.

Take attendance in seconds and auto-generate class-wise reports.

Payment & Fees

Fee heads, receipts, PDC handling, and reconciliation exports for accounting.

Automate fee collection, issue receipts, and reconcile payments with full audit logs.

Assignment & Tests

Create tests, schedule exams, use question bank and review analytics.

Create, schedule, and evaluate tests – track student progress over time.

Study Material & Question Bank

Upload materials by batch and maintain a question bank for reuse.

Upload study material and build a question bank for assignments and tests.

Quick specs

Use cases and sample documents

See how our system transforms everyday institute workflows from receipts to reports into smooth, automated and insightful experiences for staff, students and parents.

Fees & PDC Tracking

Track installments, PDC status, refunds, and balances with receipts ready to print fast.

Admission Form & Profile

Capture student details, prevent duplicates, and auto-create profiles with fee plans.

Batch Setup & Fees

Create batches, set fee heads and taxes, and assign subjects quickly for each session.

Subjects & Study Material

Organize folders per batch, manage approvals, and control access for study materials.

Exam Builder & Instructions

Define timing, difficulty, and instructions for exams with reusable templates provided.

Results & Rankings

View ranks, accuracy, percentiles, and time taken per student with clear analytics charts.

Before - After

Compare outdated manual processes with a modern, automated workflow. Reduce effort, save time, and get complete visibility across your institute operations.

Before

Scattered datasheets and physical files across branches
Manual receipt entry and delayed reconciliations
Teachers spend hours on administrative tasks
Attendance tracking is slow and error-prone
Test creation and evaluation take excessive time
No centralized view of student progress or fees

After

Centralized dashboard with real-time, role-based access
Automated receipts and instant reconciliation with audit logs
Teacher panel that reduces admin work and improves focus
Quick, mobile-friendly attendance with instant reports
Test creation, scheduling, and analytics in one place
Single view of fees, attendance, and academic performance

See IMS in action

Book a personalized demo and have our team import a small sample of your data for a live preview. Demos include a walkthrough and migration estimate.

Implementation plan

A predictable rollout reduces disruption. Our standard plan covers discovery, data mapping, import, training, and go live support so institutes can continue operations while migrating to IMS.

Discovery & Data Assessment

2–3 days

Config & Migration

3–5 days

Training & Go-Live

2–3 days

Results and metrics

Real institutes see measurable improvements after adopting IMS.

90%+

Payment reconciliation accuracy

30%+

Reduction in administrative time

85%+

Faster report generation

Let’s Plan Your Smooth Migration

Tell us about your institute and upload sample PDFs or spreadsheets if you have them. Our team will review your data and prepare a tailored migration plan that includes:

Frequently Asked Questions

Answers to common questions about IMS, migrations, and support. These expanded responses help SEO by providing clear, keyword rich explanations for prospects and search engines alike.

What is the Institute Management System and who should use it?

The Institute Management System is a unified, web based platform to manage student records, batches, fees, attendance, assignments, and tests. It suits schools, coaching centers, training institutes, and multi branch organizations seeking to replace manual processes with an automated workflow.

How quickly can we start using the system?

Yes. IMS supports multi branch management with branch level data segregation and role based permissions so admins, teachers, accountants, and parents can access the data they need while preserving privacy and audit trails.

Does the system support multiple branches and user roles?

How does fee collection and receipts work?

Create fee structures per batch, accept payments online or offline, generate receipts, and manage bounced instruments with PDC support. Detailed fee ledgers and reconciliation exports help with accounting and audits.

Awards & Recognition

Independent review platforms and industry directories have recognized our work in AI, app development, and consulting via verified listings and client ratings. These accolades reflect engineering quality, reliable delivery, strong security, and ongoing support.