Case Study · Workflow Automation

Automated Email
Invoice
Processing System

The client needed an automated solution to process invoice emails, categorize them by SKU, and route them to the right teams. The manual process was slow and error-prone. We built an Email Invoice Processing System with an Admin Panel to manage SKU categories, routing rules, and reporting efficiently..

0%Effort Reduced

15mAuto-Scan

0%Accuracy

Automate My Invoices → See How It Works

invoice-processor.sdlccorp.com

Processing

Invoice #20324

SKU Matched

Automated email invoice processing system workflow — B2B chemical distributor case study

Live — 500+ Invoices Processed Monthly

Industry

Logistic

Client

Liladhar Pasoo

Location

India

Engagement

End-to-End

Timeline

4–6 Weeks

ROI Impact

90% Effort Saved

The Challenge

Manual Processing Was
Costing Hours Every Day

Before automation, every invoice email required human eyes, hands, and judgment — at scale, that's unsustainable.

3–4 Hours Lost Daily

Staff manually opened, read, and forwarded every incoming invoice email — every single day.

Frequent Misrouting

Without a system, invoices landed in the wrong department, causing delays and confusion.

Zero Visibility

No way to know which emails were processed, stuck, or lost in the shuffle.

Silent Failures

Missed invoices went undetected until a vendor called — damaging relationships.

The Solution

Built to Run Without You.

A fully automated pipeline — scans every 15 minutes, extracts SKU, matches to the right team, and routes instantly. No human required.

Smart Inbox Scanning

Filters by sender and subject every 15 minutes.

SKU Extraction & Matching

Reads invoice SKU, maps it to the correct team instantly.

Automatic Forwarding

Email reaches the right department — zero manual steps.

Failure Retry Logic

Errors detected, logged, and queued for one-click retry.

Invoice data extraction with SKU matching — 98% accuracy automated invoice processing

Confidence

98%

SKU MatchedRouted in <2 seconds

How It Works

10-Step Automated Pipeline

Email Arrives

Invoice email lands in the business inbox.

Auto-Scan Triggers

System polls every 15 minutes automatically.

Filter Applied

Sender and subject validated against rules.

Invoice Extracted

Attachment opened, data parsed.

SKU Identified

Product code read from the document.

SKU Matched

Looked up against the routing table.

Email Routed

Forwarded to the correct team instantly.

No Match? Alert

Admin notified via email immediately.

Log Saved

Timestamped record created in admin panel.

One-Click Retry

Failed emails reprocessed from dashboard.

10-step automated invoice email routing pipeline for B2B distribution

Secure admin dashboard for automated invoice processing system — SKU routing management

🔒 Secure Admin Access

Admin Panel

Full Control.
Zero Complexity.

A clean, login-protected dashboard — built for ops and finance teams. No developer required.

SKU Management

Add, update, or remove SKUs anytime.

Routing Rules

Set target email per SKU category.

Processing Log

Every email timestamped and tracked.

One-Click Retry

Reprocess any failure instantly.

Core Features

Everything Included.

Automated Email Scanning

Inbox polled every 15 minutes. No manual trigger — ever.

Intelligent SKU Routing

SKU extracted and matched against routing config instantly.

Auto-Forwarding Engine

Correct team receives the email — no human step needed.

Real-Time Failure Alerts

Admin notified the moment any processing error occurs.

Audit Trail & Logs

Every action timestamped. Full export to CSV available.

Secure Admin Dashboard

Results

Numbers That Speak for Themselves.

90%

Manual Effort Eliminated

15m

End-to-End Cycle Time

100%

SKU Routing Accuracy

Missed Invoices

✗ Before Automation

3–4 hours of manual work daily

Invoices sent to wrong department

No visibility into what failed

Vendors calling to chase invoices

✓ After Automation

Zero daily effort — fully automated

100% accurate SKU-based routing

Instant failure alerts to admin

Complete timestamped audit log

Tech Stack

Built on Proven Infrastructure.

Backend

Node.jsPythonOdoo

IMAP ProtocolGmail APIOutlook API

Database

PostgreSQLMongoDB

Scheduler

Cron JobQueue Worker

Dashboard

Web Admin Panel

Ready to Automate?

Stop Routing Invoices
by Hand.

Tell us your invoice volume and we'll show you exactly how to automate it — free discovery call, custom scope in 48 hours.

Free discovery call

Custom scope in 48 hrs

No commitment required

Automate My Invoices View More Case Studies

Automated Email Invoice Processing System

Manual Processing WasCosting Hours Every Day